Admin & Support
A facilities coordinator keeps a workplace safe, functional and well maintained by scheduling repairs, managing vendors and tracking space and supplies. The role matters because a well-run building protects employee productivity, safety and compliance.
Ways to hire
4options
contract, contract-to-hire, full-time and executive search
The role
Companies hire one when they open or expand an office, add vendors and maintenance contracts, or find managers handling repairs and building issues themselves.
Typical responsibilities
Core skills
Tools and systems
Related titles
Typical background
Typically two to four years in facilities, property or office administration; OSHA training and facility management certificates are helpful.
At a glance
The essentials for planning the hire: level, background, how you can hire and what the role typically pays.
Request talent
Share a few details and a administrative and support recruiter will be in touch. There is no obligation and no cost to talk.
What happens next
Request talent
Takes about two minutes. A specialist recruiter will call you back within one business day.
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Send your resume once and a administrative and support recruiter will match you to facilities coordinator roles that fit your experience, pay expectations and the way you want to work. We only put you forward for roles you have said yes to, and it is always free.
FAQ
Straight answers to the questions employers and candidates ask about this role.
Still have a question?
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A facilities coordinator keeps a workplace safe, functional and well maintained by scheduling repairs, managing vendors and tracking space and supplies. The role matters because a well-run building protects employee productivity, safety and compliance. Typical responsibilities include: submit and track maintenance requests and repair work orders to completion; schedule and oversee vendors for cleaning, HVAC, security and repairs; manage office layouts, moves, desk assignments and space planning.
Look for vendor management, work order tracking, space planning, safety compliance, preventive maintenance and budget tracking. Experience with UpKeep, Fiix, ServiceNow and Excel is common in this role.
Yes. Employers hire a facilities coordinator on contract for projects, peak periods and cover, and contract-to-hire is a good way to confirm fit before a permanent offer. For long-term needs, most choose full-time placement.
An office manager covers broad workplace administration, including reception, supplies and some HR tasks. A facilities coordinator focuses on the building itself: maintenance, vendors, safety and space. Larger or multi-site offices benefit from the specialist, while smaller offices usually combine the roles.
Not usually. The role coordinates tradespeople rather than performing the work. Basic knowledge of HVAC, electrical and plumbing issues helps candidates judge vendor quotes and urgency. For plants or labs, look for someone with prior experience in that environment.
Related roles
Every role in the practice is recruited by the same specialist team.
