Admin & Support
An HR assistant provides administrative support to an HR team by maintaining employee files, processing paperwork and answering routine staff questions. The role matters because accurate records and responsive service keep HR operations compliant and running smoothly.
Ways to hire
4options
contract, contract-to-hire, full-time and executive search
The role
Teams hire one when HR professionals are bogged down in paperwork, during hiring surges or open enrollment, or when employee records have fallen behind.
Typical responsibilities
Core skills
Tools and systems
Related titles
Typical background
Typically a high school diploma or associate degree and one to two years of office experience; HR coursework or internships help.
At a glance
The essentials for planning the hire: level, background, how you can hire and what the role typically pays.
Request talent
Share a few details and a administrative and support recruiter will be in touch. There is no obligation and no cost to talk.
What happens next
Request talent
Takes about two minutes. A specialist recruiter will call you back within one business day.
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Send your resume once and a administrative and support recruiter will match you to HR assistant roles that fit your experience, pay expectations and the way you want to work. We only put you forward for roles you have said yes to, and it is always free.
FAQ
Straight answers to the questions employers and candidates ask about this role.
Still have a question?
Talk to a recruiter about your role or your search. We reply within one business day.
An HR assistant provides administrative support to an HR team by maintaining employee files, processing paperwork and answering routine staff questions. The role matters because accurate records and responsive service keep HR operations compliant and running smoothly. Typical responsibilities include: maintain employee files and keep personnel records accurate and confidential; prepare offer letters, onboarding packets and employment verification letters; enter new hires and status changes into the HRIS.
Look for records management, confidentiality, HRIS data entry, scheduling, office software and attention to detail. Experience with ADP Workforce Now, BambooHR, Workday, Microsoft Excel and Microsoft Outlook is common in this role.
Yes. An HR assistant is one of the roles employers most often hire on contract, for projects, busy periods, leave cover and vacancies. Contract-to-hire is also an option if you want to work together before making a permanent offer.
An HR assistant mainly handles filing, data entry and clerical support under direction. An HR coordinator owns tasks end to end, such as running onboarding, coordinating hiring steps and managing open enrollment details. Choose the coordinator if you need someone to run processes rather than support them.
HR assistants handle sensitive data such as pay, medical information and disciplinary records. Set clear access rules, require confidentiality agreements and check references on discretion. Candidates should be able to describe how they have handled sensitive information before.
Related roles
Every role in the practice is recruited by the same specialist team.
