Admin & Support
A project coordinator supports project managers by tracking tasks, schedules, budgets and documentation, and by keeping stakeholders informed. The role matters because projects stay on time and within scope when someone manages the details and follow-up.
Ways to hire
4options
contract, contract-to-hire, full-time and executive search
The role
Companies hire one when project managers are overloaded with scheduling and status reporting, or when several projects run in parallel and need consistent tracking.
Typical responsibilities
Core skills
Tools and systems
Related titles
Typical background
Typically a bachelor's degree and one to three years in project support; CAPM or PMP-track coursework is a plus.
At a glance
The essentials for planning the hire: level, background, how you can hire and what the role typically pays.
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What happens next
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Send your resume once and a administrative and support recruiter will match you to project coordinator roles that fit your experience, pay expectations and the way you want to work. We only put you forward for roles you have said yes to, and it is always free.
FAQ
Straight answers to the questions employers and candidates ask about this role.
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A project coordinator supports project managers by tracking tasks, schedules, budgets and documentation, and by keeping stakeholders informed. The role matters because projects stay on time and within scope when someone manages the details and follow-up. Typical responsibilities include: maintain project schedules, task lists and milestone trackers; schedule meetings, record minutes and follow up on action items; prepare status reports and dashboards for managers and stakeholders.
Look for schedule tracking, status reporting, risk logging, stakeholder communication, documentation and agile basics. Experience with Microsoft Project, Smartsheet, Asana, Jira and Excel is common in this role.
Yes. Employers hire a project coordinator on contract for projects, peak periods and cover, and contract-to-hire is a good way to confirm fit before a permanent offer. For long-term needs, most choose full-time placement.
A coordinator supports delivery by tracking tasks, schedules and documents under direction. A project manager owns scope, budget, risk and results, and makes decisions with stakeholders. Hire the manager for accountability, and add a coordinator when administrative load slows the manager.
Core coordination skills transfer across industries, but terminology matters in construction, IT, healthcare and engineering. If the team is small and training time is limited, favor candidates who have supported similar projects. Otherwise prioritize organization, communication and tool fluency.
Related roles
Every role in the practice is recruited by the same specialist team.
