Admin & Support
A records clerk organizes, stores and retrieves business documents, whether paper or electronic, following retention schedules and filing rules. The role matters because well-kept records support audits, legal requests, compliance and efficient daily work.
Ways to hire
4options
contract, contract-to-hire, full-time and executive search
The role
Companies hire one for digitization projects, audit preparation, office moves or when paper and electronic files have grown beyond what staff can manage alongside their regular jobs.
Typical responsibilities
Core skills
Tools and systems
Related titles
Typical background
Typically a high school diploma and one year of filing or records experience; knowledge of retention rules is a plus.
At a glance
The essentials for planning the hire: level, background, how you can hire and what the role typically pays.
Request talent
Share a few details and a administrative and support recruiter will be in touch. There is no obligation and no cost to talk.
What happens next
Request talent
Takes about two minutes. A specialist recruiter will call you back within one business day.
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Send your resume once and a administrative and support recruiter will match you to records clerk roles that fit your experience, pay expectations and the way you want to work. We only put you forward for roles you have said yes to, and it is always free.
FAQ
Straight answers to the questions employers and candidates ask about this role.
Still have a question?
Talk to a recruiter about your role or your search. We reply within one business day.
A records clerk organizes, stores and retrieves business documents, whether paper or electronic, following retention schedules and filing rules. The role matters because well-kept records support audits, legal requests, compliance and efficient daily work. Typical responsibilities include: classify, index and file paper and electronic records according to procedures; retrieve documents for staff, auditors and legal requests promptly; scan documents and verify the quality of digital images.
Look for records management, document indexing, retention schedules, scanning, filing systems and confidentiality. Experience with SharePoint, Laserfiche, OpenText, DocuWare and Excel is common in this role.
Yes. Employers hire a records clerk on contract for projects, peak periods and cover, and contract-to-hire is a good way to confirm fit before a permanent offer. For long-term needs, most choose full-time placement.
A records clerk files, retrieves and maintains records. A document control specialist manages controlled documents such as drawings, procedures and revisions, often in engineering, manufacturing or regulated settings. If version control and approvals matter, you likely need document control.
Basic awareness helps, but the company or its counsel should set the retention schedule. Clerks apply it consistently. In healthcare, finance, legal and public sector settings, prior experience with relevant rules is valuable and lowers compliance risk.
Related roles
Every role in the practice is recruited by the same specialist team.
