Hire a recruiting coordinator

A recruiting coordinator handles the logistics of the hiring process, including interview scheduling, candidate communication, travel and offer paperwork. The role matters because a smooth, well-communicated process helps companies keep strong candidates engaged and recruiters focused on sourcing and assessment. Typical responsibilities include: schedule interviews across candidates, hiring managers and panels; communicate with candidates about next steps, logistics and timelines; maintain candidate records and requisition data in the applicant tracking system.

Look for interview scheduling, applicant tracking, candidate communication, calendar coordination, data accuracy and confidentiality. Experience with Greenhouse, Lever, iCIMS, Workday Recruiting and Calendly is common in this role.

Yes. A recruiting coordinator is one of the roles employers most often hire on contract, for projects, busy periods, leave cover and vacancies. Contract-to-hire is also an option if you want to work together before making a permanent offer.

A recruiter sources, screens and manages candidates. A coordinator handles logistics and communication. If you lack sourcing and assessment capacity, hire the recruiter first. If recruiters are bogged down in scheduling and paperwork, a coordinator adds capacity at lower cost.

Yes, coordinators often move into recruiting after learning the process, systems and hiring manager expectations. Make that path explicit in the job description if you can offer it, because it attracts ambitious candidates and improves retention.