Finance & Accounting
A billing specialist prepares and sends customer invoices, checks them against contracts or usage and fixes errors. The role keeps revenue flowing accurately and reduces the disputes that slow collections and strain customer relationships.
Ways to hire
4options
contract, contract-to-hire, full-time and executive search
The role
Employers hire one when invoicing is done by sales or operations staff, when billing errors cause disputes, or when contract volume grows past manual handling.
Typical responsibilities
Core skills
Tools and systems
Related titles
Typical background
Typically one to three years in billing or accounts receivable; a high school diploma or associate degree is often enough.
At a glance
The essentials for planning the hire: level, background, how you can hire and what the role typically pays.
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What happens next
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Send your resume once and a finance and accounting recruiter will match you to billing specialist roles that fit your experience, pay expectations and the way you want to work. We only put you forward for roles you have said yes to, and it is always free.
FAQ
Straight answers to the questions employers and candidates ask about this role.
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A billing specialist prepares and sends customer invoices, checks them against contracts or usage and fixes errors. The role keeps revenue flowing accurately and reduces the disputes that slow collections and strain customer relationships. Typical responsibilities include: generate customer invoices from contracts, usage or time records; verify rates, quantities and terms before invoices are released; correct billing errors and issue credit or debit memos.
Look for invoice accuracy, contract billing, data entry, customer communication, credit memos and revenue reconciliation. Experience with NetSuite, QuickBooks, SAP, Zuora and Excel is common in this role.
Yes. A billing specialist is one of the roles employers most often hire on contract, for projects, busy periods, leave cover and vacancies. Contract-to-hire is also an option if you want to work together before making a permanent offer.
Familiarity with your system shortens ramp-up, but billing logic matters more. Candidates who have handled usage billing, milestone invoices or recurring contracts will adapt faster than those who only sent one-off invoices. Describe your billing model in the brief.
Finance ownership gives better controls and cleaner reconciliation to the ledger. Operations ownership can be faster when invoices depend on job data. Either works if one person is accountable for accuracy and a finance lead reviews the output.
Related roles
Every role in the practice is recruited by the same specialist team.
